Tech Tips For Small And Growing Businesses

Tech Tips for Small and Growing Businesses

As per the Small Business Entrepreneurship Council (SBE) and the year 2014 American census data, businesses that have less than 20 employees made up 89.4% of all U.S. businesses. When non-employer businesses were added to the count, the percentage reached 97.4%.

If you have a small business, you know that technology issues for a newly established company or growing business differ enormously from a large corporation. The technology you want to keep your business running as expected, the need to use cost-effective tools, and the method of selecting the right technology for your business are mostly unique for small businesses.

One more factor for American small businesses is the development of the millennial generation in the staff. The millennial attitude is to consider the standard of life and place as significant as job satisfaction. Many feel that rural regions provide a better environment for bringing up kids and that working where you reside as opposed to residing where you work is a priority. The combination of financial difficulty in rural America and the trend of enterprising millennials located in rural regions is an ideal formula for the development of small businesses in the U.S.

Remember that today’s small businesses are not the mom-and-pop store of the past. They need to compete in the market, the digital economy, and the digitally local millennials would have no alternate way.

Effective Tech Tips for Small Businesses

After exploring input from our small business customers, information from various trustable sources, and our very own encounters, we have come up with effective technology tips that were listed as a secret to a successful small business.

Embrace Technology: Do not let yourself be intimidated by the innovative era. Utilizing technology can help your company grow quicker and stronger.

Employ the Cloud: The Cloud will store all the data you require so that it is accessible from anywhere, safe, and frees up room on your server.

Utilize Time-Tracking Software: Time is inestimable, and you cannot squander it no matter what. Yet, the issue is, how might you monitor your activities to amplify productivity? Fortunately, you can employ any time-tracking software to save your precious time and focus on activities that are more significant for the growth of your business.

Plan on Project Management Tools: Landing new clients is indeed a good thing for almost any business, but if you fail to deliver project work before the deadline, you will never be able to develop your business. Utilizing a project management tool can assist you to finish your given tasks on time. A project management tool will make it simpler for you to manage the workforce and complete operations promptly. 

Do Not Underestimate Email: Though email may seem underestimated at times, about 3.7 billion individuals use email around the world. It is an essential part of marketing in the present era. It is likewise cost-effective and should not be ignored use by your business. 

Remote Work: Over 83% of employees work remotely. Enabling your business to do the same will save you time and will attract the best-talented employees in your field. 

Do Not Skimp on Conference Tools: You truly cannot operate a successful business without meetings. Present conference platforms make running a meeting from your living space just as simple as running one from the conference room.

These effective tech tips are an extraordinary method to dip your toe into the universe of business innovation. Whether you are an existing small business owner or looking to start your first business, these tips are extremely helpful to get started. So let us elaborate on them, to give you an idea of what a small business needs to prevail in the innovative period.

1. Embrace Technology

How Small Businesses are Transforming

As a business, you cannot get by without technology. The reason is to know what technology to utilize, and more significantly, whether you can manage and maintain that technology.

The filing cabinet is framed and isolated upon a white background

Before, if you started a business, you did not require technology tips, you required money; you leased space, got a few desks and file cabinets, a few phones, a printer, a fax machine, and PCs.

Four servers’ high-end image, view top on white background

You communicated by telephone and email. Assuming you expected to fax a document, you probably printed it, market it, and afterward inserted it into the fax machine. What you had were many papers and much independently operating equipment.

Present office technology integrates almost everything, with the goal that equivalent fax correspondence never comes to a piece of paper. You create it, put it on sign electronically, send it, and store a copy of the document in a virtual folder while never leaving your computer. Maybe you utilize a server that connects to all the working systems in your office acts as a central storehouse and often houses the software applications that are shared by various computers. You might even involve an offsite server and colocation of a digital file organizer for data storage and backup.

How Does Small Business Keep Up?

The fact of all this integration of equipment is that it tends to be a real nightmare to manage and keep up. The efficiencies that are accomplished can certainly improve your primary concern by saving time and money until it fails.

Keeping up with emerging technology can be everyday work. Equipment, computers, phones, and servers are constantly progressing. Various software applications appear to require weekly updates. As software applications become more sophisticated, the equipment that houses and runs it requires to follow suit, or the software will not work as expected. 

Small Business IT

If you are fortunate enough to hire an IT individual, many of these IT concerns are addressed essentially for 40 hours every week. Unless you have a team of IT professionals (and what a small company does?) who will monitor IT components during the other 16 hours every day and on weekends.

That is the reason why many small businesses and even a few larger corporations, choose to outsource their IT requirements. Outsourcing your IT requirements is great because you can still get the help you and your employees require, without spending the cash on a full-time IT workforce. Another outsourcing advantage is that you can utilize this as an opportunity for another small company, as IT consulting is turning into one of the fastest-growing businesses. 

Employ the Cloud

Blue circuit board with cloud image and connection links

Cloud computing is controlling the tech world.

What is a cloud?

In the present technology-driven world you constantly hear about cloud services. The cloud or cloud computing is the act of utilizing a network of remote servers hosted and facilitated on the internet to store, manage, and process information, rather than utilizing a locally available server or a computer.

Small and growing businesses working with the cloud are great because it allows businesses to save in their network, access their work from anywhere, and ensure their data is safe.

Cloud Computing

There are four major types of cloud computing, and each computing has something unique to offer your small business: 

Backup as a service (Baas)

BaaS is an approach to securely storing all your business digital data, by backing up data to remote servers. These servers are situated in offsite data servers that have climate control regulations, with alternate power supplies and round-the-clock system monitoring. At this point, every employer should be backing up their company’s data.

With natural disasters, cybercrime, and human error it is proven that at one point your organization’s digital infrastructure will be compromised. When that happens, every second you cannot access your data will cost you. By utilizing BaaS, you will have a secure way to restore your data. Saving your money, and time. 

Software as a Service (SaaS)

SaaS is a software application distribution model, in which a third-party supplier hosts software applications and makes them available to clients over the internet. Today, well-known software companies are transitioning to SaaS. It is more than likely that your business already employing a SaaS tool.

An all-rounder business solution product, like Office 365, or Google G-Suite, is the ideal SaaS tool for small and growing businesses. SaaS provides multiple digital tools to run a successful business. They include:

  • Business Email Solutions
  • File sharing and collaboration software application
  • Productivity tools (like word processors, spreadsheets, and slideshow organizers)
  • Calendar coordination
  • Unified communication software application

Cloud faxing is another effective SaaS tool. SaaS faxing solutions like Classifax, allow you to send and receive digital faxes over the internet. Sfax is one more great faxing solution, designed and intended for businesses that should be HIPAA compliant. Some other well-known SaaS components are salesforce, Paylocity, and QuickBooks. 

Infrastructure as a Service (IaaS)

IaaS is a service that provides access to computing and all digital resources in a cloud-based environment. IaaS also allows you to work on a virtual infrastructure that is hosted on the cloud and accessed over the web. You can store information, download, or update software, and work on a virtual desktop like your local infrastructure.

IaaS is an incredible tool for businesses with remote workers or brings your private device policies since it provides a secure platform that can be accessed on any internet-associated device. It is likewise an incredible tool for businesses with sensitive data. For instance: clinical workplaces, healthcare analytics, and care centers will often utilize specialized virtual desktop software to meet strict HIPAA Act rules.

Platform as a Service (PaaS)

PaaS is a service delivery model that allows a client to rent virtualized servers and associated services generally used to run existing available applications, or to design, foster, test, deploy and host applications, most PaaS tools are geared to software advancement and are generally unnecessary to most small businesses.

PaaS services provide compute and storage infrastructure, content editing, version management, compilation, and testing. These tools are extremely helpful because they all developed to focus on their product or service, without any trouble maintaining their infrastructure. 

Utilize Time-Tracking Software

The idea of time-tracking software seems relatively straightforward. It is a tool that helps keep a track of tasks and collaborate from anywhere using customizable dashboards and integrations. Providing a smarter method for the small business team to work together.

But a few who have purchased time-tracking software for their small business can attest, looking for a time-tracking software tool is not as simple as one might feel – Each business’s time-tracking needs vary widely that looking for a system can become complicated! 

Small Business Time-Tracking Software

When you start your search for time-tracking software, you are probably overwhelmed by the number of choices available. You might assume that one system is just as good as another. However, many solutions are built for specific industries and niches.

Here are a couple of questions that could help you filter your options so you can find the tool that is ideal for you. 

How do you want your employees to log time?

We can divide time-tracking software into two distinct categories based on how you maintain that employees should log their time. While the two of them produce the same result. Time kept in an employee timesheet – they have vast unique concentrations and use cases. 

With Time-Management

Log in, log out. You are done.

That is the function of this type of time-tracking software.

This type of tool might be ideal for your business if:

  • Managing hourly employees
  • Required to know who showed up to work and when
  • Required to track how long an employee shift lasted
Make Entries in Time-Tracker

Logging entries in a time tracking software is a bit more complex than a basic time clock. Instead of logging in and logging out to record the start and finish of their workday, an employee will regularly record the activities they did throughout the day. They will likewise record the start and end times for various tasks.

This type of tracking system might be ideal for your business if:

  • You have mostly salaried employees
  • You are required to bill clients by project or tasks
  • Your project budgets are impacted by how long your team works on them
Industry You Operate In

Retail and service companies, for example, typically need employees to log in and log out with a time-clock, often located on a work computer. Field service executive workers and construction laborers might also need a time clock, but one that they access from a remote location.

For companies where the type of activity you do matters, you require a more detailed timesheet system. PR organizations or consulting associations might charge different hourly rates for their different tasks. They likewise might need to track time against explicit client or project spending budgets. Nonprofits may require allocating time-based on which project their employees worked on.

Do some research to know what type of tracking solution your industry uses to help limit your search a little more. 

Track Billable Time

In the event, that you charge clients for billable hours, you certainly need your team to make detailed entries into a timesheet.

Your team will work on a combination of billable and non-billable activities throughout the typical workday. And they will likewise work on multiple projects for various clients during any given week. You are required to know precisely how long they worked on each task for each client, and what their billing charge was for that task – to invoice your clients. 

Features to Consider in Your Time-Tracking Software Search

Expectantly your answers to some of those extensive questions gave you a starting point in your time tracking software search. Now it is essential to talk about some critical features you must look for in a time tracking software solution. 

Technique for Time Entry

The greatest differentiator between time tracking software is whether you log in with a time clock or log activities in a tracker timesheet. By knowing how you wanted your staff to record the hours they worked, you can limit timesheet option contenders significantly. 

Integrations and Data Exports

You can utilize time-tracking information in numerous ways. However, most organizations use it for their accounting and payroll needs. Ultimately, you want to pay your employees for the time they worked and later you want to evaluate that expense.

Utilizing a timesheet arrangement that integrates with your accounting or payroll software can save you a huge load of time by automating data transfers. At the least, you require a tool that will allow you to export your time data to either one or both systems. This data export is frequently carried out using a. CSV file, and most tools offer predefined export templates to streamline the process of transferring your data to another system.

Additionally, with these financially-focused integrations, you could likewise look for a system that integrates with another common sort of business software: 

CRM: Assuming you track time by client, coordinating with your customer relationship management tool could assist you to track the client budget. 

Project Management: Tracking time by the task can likewise assist you to stick to project spending plans. Or from a convenience point of view, it can likewise help employees track time from your project management tool rather than toggling between systems. 

HR: You can automatically match up time-off data between your HR software, time tracking, and vice versa. Reducing the requirement for double entry and making sure you can schedule employee hours with a total comprehension of everyone’s availability. 

Communication: If your team is always in slack or collaboration tool, integration and reconciliation with your timesheet system can assist them with making entries using the tool or even communicate when they are busy working on a project. 

Reports

Timesheet reports will assist you with taking advantage of your time tracking software. You may need basic reporting capabilities that show you how many hours each employee worked. But further advanced reports can assist you to dive into timesheet data to track business productivity, budgets, expenses, and overtime. You can then utilize those reports to enhance employee performance, increment profits, and work efficiently.

To comprehend where your organization’s time goes – and how you can utilize it effectively, you will need to choose a system that allows you to build robust custom reports. Custom reporting capabilities provide the data in a proficient way that is helpful to your small business. 

Custom Fields

Custom fields can help you track the data that is significant to your organization. And assuming your time tracking solution additionally has custom reporting capabilities, it can assist you to understand that information on a granular level.

The more you can dig into your organization’s time tracking sheets, the more informed you can be about the metrics that make a difference to you. Furthermore, when you are tracking what exactly matters to your organization, you can make informed decisions about how to make the improvements or transform that will matter to your small business.

Understanding your time tracking needs is vital. But buying business software generally comes down to a spending plan, is not that, right?

If you need your workforce to log in and log out via a time-clock, the various system offers a free option. For a few businesses that need employees to log handling tasks in a timesheet, free options are accessible for smaller teams. In any case, those free options do not include robust integrations or detailed reporting options.

Plan on Project Management Tools

Managing projects in a small business environment can be deceptively challenging. Certainly, there are few individuals involved and few processes to navigate. However, larger corporations often have a dedicated project manager for promoting, another for sales, and another for product advancement. The small business project supervisor, on the other hand, manages multiple departments and likely wears lots of other hats even.

It is vital to find project management software that can assist you to maximize productivity while juggling everything else on your plate. We have tried over 75 project management software solutions to find tools that have a list of capabilities explicitly designed to work for small businesses. Here we introduce the most elite.

 The 5 best project management applications for small businesses 

Asana for reliable project flexibility

Trello for visually management projects

Paymo for complex projects that require invoices

Wrike for project management via email

Basecamp for automating staff check-in

Project Management Software for Small Businesses

How we evaluate and test applications

We spend many hours – researching and testing applications, utilizing each application as it is intended to be utilized and evaluating it in the contrast to the criteria we set for the category. We value the trust the readers put in us to offer true evaluations of the categories and applications.

Despite all the publicity about popular project methodologies (Agile, Scrum, Lean- you name it), there is no genuine one-size-fits-all solution. Every team is unique: resources, workflows, and business demands vary enormously from one company to the next. So how can we choose the best project management applications?

We began by ensuring that each application met some basic criteria we felt were indispensable. 

Collaboration for teams and clients: Successful projects do not occur in a vortex. All applications that made the list offer some level of in-application collaboration, like file-sharing or built-in chat, or a trusted integration with a proficient tool slack.

Integration prospects: Your project management workflows are at the core of your organization; so, all the applications need to integrate with the other applications in your tech stack. 

Mobile Application: You need not have to be present on your office desktop to post a quick question or comment on a project. We have chosen a project management application that also offers a mobile application. 

Project Management Application: Numerous software options incorporate project or task management as a subset of features, but for this blog, we just considered applications that were primarily focused on project management. 

Robust Employee Roles and Permissions: The more individuals you include in a project, the more significant is to set customizable project management permissions. Few individuals may just need view-only access, while others require full admin rights.

In addition to those trials, we asked ourselves various queries while testing the applications:

  • Is there an active development staff behind the software keeping up-to-date and without any bugs?
  • Is the point of interaction instinctive, or do you need to spend a huge amount of time pursuing using online tutorials just to employ basic features?
  • Does the application offer some flexibility so that you can customize and develop your project management methodology, or does it try to compel you into an inflexible flow?

From there we arrived at a final list of five project management applications that provide strong support to small businesses. 

Best Project Management Software for Project Flexibility

Asana – (Web, iOS, Android)

In a cluttered universe of advanced project management software, Asana stands apart as a significantly effective tool that supports various project management styles, offering you full control over how you want to streamline and visualize your work.

Its point of interaction is intuitive and properly designed with a simple hierarchy of elements. On the extreme left is the navigation sidebar, where you can access multiple projects, status, message inbox, and your assignment list. The principal area displays a list of tasks, their due time, and date, and each task is doled out. Each task can be assigned to various projects in case of cross-over and can have n number of subtasks.

Where Asana is considered most in its flexibility: There is no good or bad method to create your project, tasks, or project sections. By default, the view is in the list format, which is perfect and simple to scan for due dates and assignees.

Asana provides the ability to create task and project templates, yet its default setup is completely open-ended. The main required part of any task is a title. Afterward, you are free to add a description, hierarchical tags, custom fields, assignees, due dates, and more. With all the opportunities provided for adding information to your tasks, the Asana interface is relatively perfect. It assists you to keep the focus off the project management tool and on the actual work.

Trello – (Web, iOS, Windows, macOS, Android)

Trello is a basic visual method to organize your projects with Kanban sheets. And, unlike other project management tools, Trello does not have a similar expectation to learn and adapt – your team will be able to get back quickly and running because of its intuitive, simplified drag-and-drop interface.

Begin with creating a new board from scratch or pick up a template from dozens of options across team management, marketing, sales, design, and more. Each Kanban sheet can be set to copy the standard agile format: the backlogs, in-progress, and completed lists. Or you may get innovative and utilize the sheets as ideation or teamwork, where team ideas are accumulated, then sorted and approved as required. A task can incorporate checklists, tags, attachments, due dates, images, comments, and more.

As you start a new task – simply drag the cards to the required list. You can keep track of all tasks and comments that mention you or from the activity menu.

Trello is the expert on Kanban intelligibility and has gained a positive response for that priority. But therein also lies its most noteworthy weaknesses: If you have a complex assignment with various conditions, for example, Trello’s available elements fall short. (Indeed, there are workarounds, yet they are not built and can be complex to configure). 

Paymo – (Web, iOS, Android)

Assuming you need to invoice clients but have more difficult projects than the other task format can support, Paymo will get the job done.

With its billing-focused format, projects are configured on the client’s needs, and you can conclude whether the project is billable based on a flat fee or hourly rates. Since a timer is incorporated into the interface, you can track the time spent on each project and task, and Paymo will automatically make the invoice with the given data.

Each project houses its related task and subtasks, with three choices for how to see work: as a list, Kanban board view, or on a calendar. You can also utilize the Paymo filter to sort all your tasks for each client and project task by status, priorities, due dates, and more. Inside each project, you can see timesheets, communicate with the workforce, and save all the record files for the project.

Assuming most of your projects are services for clients that need invoicing and billing, Paymo stands out as a reasonable yet strong enough choice to deal with task lists for various team members.

Wrike – (Web, iOS, Android)

Regardless of how strong your project management application is, you will unavoidably continue to manage some part of your projects using email. Wrike simplifies this with a built-in email integration that allows you to associate your inbox activity to Wrike.

This email coordination is not quite the same as the Gmail or Outlook integrations in the application directory. Alternatively, this local email integration is set up inside your profile. And you should simply add or confirm at least one from email addresses. Any thread addressed to Wrike’s official email address and sent from one of those messages will automatically populate in Wrike.

You can create another Wrike task, assign an assignment, add attachments, schedule, and update task status, delegate task priority, add a note, or add a task to several folders utilizing email.

While you can achieve a great deal without ever leaving your inbox, you will ultimately log in to Wrike and manage your projects from there. At first sight, the design layout of Wrike projects is like Asana. Yet, Asana’s flexibility comes from an open-ended structure. The Wrike provides more structured flexibility, empowering you to customize what data is a required part of each task.

For instance, you can add various custom fields to each task. Once each task assignment is set up, it shows up in a multi-segment list view, where each column addresses the categories of data in the task. For a development project – you may care more about progress percentage and priority levels, making the relating columns more important than others; for marketing, due dates may be generally significant. In any case, your colleagues will always know information is needed with every task assigned to them.

Basecamp – (Web, Windows, iOS, MacOS, Android)

Project management can often feel like an endless measure of emails, stand-ups, meetings, and pings to find day-to-day or weekly status updates. Basecamp assists your staff saves time and incrementing productivity by automating these check-ins, giving you the ability to ask your team questions consistently with all the replies moved up in one easy-to-digest thread.

You get an open slot text field to ask any question you need, from what is everybody working on? What did you accomplish today? You can then schedule your queries on a day-to-day, week-to-week, bi-weekly, or month-to-month cadence, customize the specific time it asked, and select which colleague receives it. Colleagues get a notification when it’s an ideal time to address all questions that appear on your team view.

You can stay more connected with your colleagues by utilizing Basecamp integrations, initiating Basecamp to your other favorite applications like Dropbox or Slack.

Do Not Underestimate Email

Business Email: No matter what, we cannot live without it.

We all seem to have a love or hate relationship with email – especially, business email.

Whether we are communicating across the nation, or with someone down the floor, email has become the priority.

  • It is instant
  • It is efficient
  • It provides a paperless path of communication
  • It likewise tends to stack up and get ahead of you – that cannot stand apart.

Besides the obvious day-to-day business communication, your email system can be an extremely valuable -internal and external marketing tool for your company. 

Marketing for Small Business

80% of experts say email is an extraordinary method to market to your clients. Professionals even say it has a higher priority than Facebook. We are discussing those spammy ‘purchase my product emails. A basic intermittent bulletin that’s fun and interesting can be considerably more compelling than other direct marketing strategies.

Sure, you can discuss your business products and services, but why not share fascinating stories about your different clients and how they capitalize on your product and services. Short contextual studies are fascinating and will assist your sales team. 

The best method to use Email for marketing

An extraordinary method to connect and develop a rapport with clients and prospects is to track down common interests. Think about sharing fascinating stories about your staff. Fresh recruits always make for good content but do not overlook unique and fascinating stuff that your team does outside of work. Featuring the community help or civic contribution and charity work of your employees creates connections, stories about fascinating hobbies can likewise help prospects feel more familiar with your company. Maybe your CEO is building an aircraft in his basement, or you might have a sales representative that is an amateur harness racer, maybe there are foodies among you, so why not share a recipe once? The point is to let your clients see the human side of your team.

Share a real fact about a well-known personality associated with your industry or discover a funny meme that relates to your business. Give the reader something eye-catchy or funny to look forward to.

However, it is vital to provide your clients and potential prospects a method to operate out of these emails (there is generally a rare personality who will have that hate relationship with mail). It can be easy as responding with ‘unsubscribe’ in the title or bottom. However, if your emails are entertaining, you probably will not see any ‘unsubscribes’.

In this modern age, we are spending less time in the green and more time connecting in alternative ways. A quarterly business email bulletin can assist in establishing new and nurturing existing connections and keep your product and service contributions fresh in the minds of your clients and prospects.

Use Email to Stay in Touch with Your Team

In a small office, this is simple, but when your small business employee grows, it could be more challenging. Why not plan for the growth and facilities at the same time. Most employers think about the best method to grow their small-scale business is to engage an existing workforce. This means encouraging an emotional commitment from your staff towards your business and its objectives. Recent studies show that engaged workforce work harder and gives better client care, which makes better client reliability. That equates to the main concern.

A monthly email bulletin to your staff is perhaps the most effective way to engage them. Like clients and prospects, albeit maybe more casually, you can share new product data and other business initiatives, introduce fresh recruits, feature staff or business involvement in community events, and share recognition for staff achievements. A regular bulletin can likewise be a conduit to get valuable feedback from the workforce through quick surveys.

The keynote here is that utilizing internal mailing to engage your workforce is as significant as using a business email bulletin to stay in touch with your clients.

Remote Work

Encourage Growth in Your Small Business

Is there nothing more harmful to productivity than a working environment distraction? (maybe taking ten minutes to converse with the employees about the most recent episode of Game of Thrones is not the worst thing on the planet.) However, while running a small business, we exclusively know how the old saying goes that – time is money. With business booming and lacking time in the day to achieve everything on the to-do list, every hour during the workday is valuable. So just like remote take your business with you! 

Keep Your Business Running Smoothly-From Anywhere

Maybe you have found yourself here – You are en route to meet an expected client, but since that old office telephone system permits you to listen to voicemails when connected to your desk, you missed the message that the meeting was moved from the café to the eatery on the other side of the town. So, in addition to the fact that you are late for the meeting, you have lost all that valuable time driving across the city – obviously terrible for productivity.

A cloud-based phone communication system, such as a Managed Hosted PBX system lets businesses smooth out office communications with a system rich in multiple features.

With a hosted PBX system, clients could selectively advance and forward calls from an office phone to a mobile phone, allowing users to take their office phone on the go. A secure web portal increases basic phone functionality and allows clients to control and configure their PBX phone system to suit their basic needs, this means it goes wherever you want it to go. In addition to the fact that this is great for productivity, it offers your clients the coherence of reaching you no matter what your location is. For small organizations with three or more phones, let alone three or from more different locations, streamlining office communications is a great time saver. 

Free Up Valuable Internal Resources

Working outside the walls can be a benefit for productivity, yet what about inside the office? Currently, it is hard for a small business in its earliest stages to drum up the resources required to employ someone dedicated to answering the phones.

Hosted PBX system integrated auto-attendant feature that answers calls for you and redirects your callers where they are required to go when you do not have staff accessible to answer calls. The system can likewise be programmed and scheduled to address callers with customized messages, incorporating holiday closings, inclement weather conditions, and practically any notification; you would like clients to hear when they receive a call. These features are combined with reliable call forwarding options that can make your productivity problems a thing of the days gone by for your business. 

Draw in Millennials to Your Business

Millennials get a lot of criticism, yet the reality remains that they make up about half the portion of the U.S. workforce. It is not awful though; these youngsters do have a lot to offer. They are technology savvy, innovative, and quite motivated to be successful.

Like anybody, it is a matter of working with these youthful individuals and the easiest method to do that is to allow them to work from home. By employing hosted PBX system in your business, you can provide your workforce the opportunity to do their best work from wherever they need.

Do Not Skimp on Conference Tools

Video Conferencing

Facetime is significant. About 100% of individuals – agreed that face-to-face meetings are an important part of doing business. Unfortunately, it is not always imaginable to be in person at every meeting. At the point, when that occurs, video conferencing is the next big thing.

Whether you want to conference somebody into a meeting or meet with a bunch of people at once through video, there are many extraordinary applications to choose from. There are many other advantages to video conferencing. For example, screen-sharing, helpful chat addition, adding landline callers, using bots, and you can record and save meetings for future use. 

File Sharing

File sharing is an incredible method for ensuring that everyone in your meeting is proficiently on the same page. If you are driving the meeting with a slide show, provide everyone in the room the option to view the slides on their PC. Create an editable report that your colleagues can collaborate on at the same time, rather than emailing edits back and forth. Sharing data has never been easier! 

Audio Conferencing

Video contact is not generally possible when this happens audio conferences are another best method to hold a meeting. Most video conferencing applications have the option of lone audio. We cannot always be in front of a PC however, in those cases, audio conferencing is an ideal tool for your small business.

Hosted phones make audio conferencing convenient and simpler. Jump into an audio conference from anywhere, as effectively as you were in the workplace. Forward all your incoming calls to your mobile phone, so that you can conference in one go. Utilize Office365 ingratiation to track down the contact data for everyone in your network, and easily schedule your calls. Put your phone on do not disturb mode, to prevent unwanted distractions, and pick explicit individuals who can join the call.

Applications Advantages Disadvantages
ZOOM
  • Can add individuals via phone call
  • Remote screen control
  • Best features require purchase
  • Time limit for free users
Google Hangouts
  • Free
  • Can add landlines
  • Browser-based, so anyone can use it
  • Mobile friendly
  • Cannot remove users from the chat
  • Does not integrate G-Docs or Gmail
  • Users need a google profile to join
Skype for Business
  • Office 365 Integrated
  • User friendly
  • Requires an office 365 account
GoToMeetings
  • Remote screen control
  • Mobile friendly
  • Requires purchase
  • Limited participants
Unified Communications

Unified communications can undoubtedly fit under any of these tips. UC is the ‘Unification’ of every one of your business communication channels. Email, video conferencing, IM, and phone are generally packaged together. Easily switch between the applications and gadgets with your unified communication client. The UC client is the channel your business decides to utilize. By using the UC client, your workforce can conduct business separately. While still being viewed as a single corporate number and identity. 

Learn More

We have covered a lot of tech tips for small and growing businesses in this blog, but still, there is much more to discuss. If you are looking forward to learning more about how your business can benefit from trending technology. A business technology consultation may be beneficial to you. An expert consultant can help you:

  • Determine the technology requirements that may be beneficial to your business.
  • Find the most financial-savvy solutions.
  • Evaluate your ability to manage those solutions.
  • If required, contract for the service you do not want to manage. 

Mail us for complimentary business technology consultation

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